Process Opportunities

Software

Specializing in supporting business to grow inward. Many businesses look to software for solutions and now businesses are finding that simply acquiring software can be a challenging experience. Challenging in that implementation is fast, not practical, and does not result in the company using the software as they had envisioned. This happens too often to be acceptable, however, it continues to happen.

Businesses look to software when solutions are needed. A company has grown, wants to accomplish more with less, be more accurate, and or use their data are all common reasons for businesses to look toward software solutions. What's needed in a addition to software is process. Without process nothing gets done.

business process optimzation

Process

Key components of process:

  • Consistency
  • Standardization
  • Accuracy
  • Sustainability
  • Efficiency
  • Effective
  • Value Add Activities

A common misconception by Implementation companies is that all they have to do is show up, install the software, teach you how to use it, and then your business will take it from there. If any of you have been through an implementation project you now know that's about all you get and you're left with a team that's struggling to now balance the old system, because work continues, and the new system which is where the organization wants to go. This is a significant impact to your business. Now that you have implemented this new software your business is working harder than before. What ends up happening is the new software is not fully utilized or utilized correctly. Like buying a Ferrari and never taking it out of 1st gear or Reverse for some companies.

You've acquired this new software and with process improvements we can get you up to full speed in no time. How do we do that? We implement process before and after software implementation. Before software has been implemented we review internal processes are in alignment with where the new software requires the organization to be.

Common areas of alignment required:

  • Communication
  • Data
  • Documentation
  • Development
  • Changes

These key areas must be in alignment prior to implementing any new software. You have to understand where these elements fit into your process. The new software will not train or force your staff to perform these elements. Sure there's software with workflows, checks, and balances, however, those are designed based on process. Without process to design those workflows you end up with nothing.

What we find is that during an implementation project organization try to hack though years of process in a very short period of time during an implementation and it does not receive the attention it deserves. Providing poor results.

Software

Specializing in supporting business to grow inward. Many businesses look to software for solutions and now businesses are finding that simply acquiring software can be a challenging experience. Challenging in that implementation is fast, not practical, and does not result in the company using the software as they had envisioned. This happens too often to be acceptable, however, it continues to happen.

Businesses look to software when solutions are needed. A company has grown, wants to accomplish more with less, be more accurate, and or use their data are all common reasons for businesses to look toward software solutions. What's needed in a addition to software is process. Without process nothing gets done.

Process

Key components of process:

  • Consistency
  • Standardization
  • Accuracy
  • Sustainability
  • Efficiency
  • Effective
  • Value Add Activities

A common misconception by Implementation companies is that all they have to do is show up, install the software, teach you how to use it, and then your business will take it from there. If any of you have been through an implementation project you now know that's about all you get and you're left with a team that's struggling to now balance the old system, because work continues, and the new system which is where the organization wants to go. This is a significant impact to your business. Now that you have implemented this new software your business is working harder than before. What ends up happening is the new software is not fully utilized or utilized correctly. Like buying a Ferrari and never taking it out of 1st gear or Reverse for some companies.

You've acquired this new software and with process improvements we can get you up to full speed in no time. How do we do that? We implement process before and after software implementation. Before software has been implemented we review internal processes are in alignment with where the new software requires the organization to be.

Common areas of alignment required:

  • Communication
  • Data
  • Documentation
  • Development
  • Changes

These key areas must be in alignment prior to implementing any new software. You have to understand where these elements fit into your process. The new software will not train or force your staff to perform these elements. Sure there's software with workflows, checks, and balances, however, those are designed based on process. Without process to design those workflows you end up with nothing.

What we find is that during an implementation project organization try to hack though years of process in a very short period of time during an implementation and it does not receive the attention it deserves. Providing poor results.

Process Optimization
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Concerns

Common process concerns uncovered during expensive implementations:

  • Activities not getting done
  • Overloaded departments
  • Departments' doing other departments' jobs
  • Management's vision does not align with staff or company vision
  • Liabilities, legal neglect, safety risks are identified
  • Poor or no culture

Now it's great these concerns are uncovered, however, you don't want to too quick to passover some of these concerns or take them lightly. These concerns also often require major change. Change that could be culture related and could take longer to implement that a few weeks or a couple of months. You're not going to uncover everything but during an implementation it's supposed to be about implementing the software and not designing process.

Conclusion

Moreover, if you don't have your business process dialed in before the software implementation you will not get all the value out of your implementation and your software. Working with Violet Services to help your business uncover these concerns and develop processes prior to implementing new software is a must. We listen, deep-dive, and work with each and every department to identify business needs, vision, and objectives.

This approach proves to be more successful for software implementations. Now when you implement PLM or similar software your business can focus on just implementing the new software.

For businesses who've already implemented software and are banging your head on the wall trying to use it we can help you too. If you think it will work itself out it usually does not. We've worked with companies who implemented software and have not used or implemented process to embrace it for up to 5 years or more post implementation. These issues are often very difficult for businesses to resolve since they're cross departmental. Unless you dedicate a (not collateral duty) team who's also experienced with everyone's roles and functions it will never happen.

If you've got resources who can apply an extra 15-20hrs a week to an internal project without working overtime great! This indicates your business is overstaffed, but good for you in recognizing untapped resources, and once the project is complete you can downsize or repurpose. For most companies resources are 90%+ utilized doing what they were hired to do and do not have time to perform these projects.

We come with experience! We can be dropped into any organization, regardless of size, and support these internal projects. It's like doubling your existing staff, who has years of experience, understands your businesses, and now has the time to execute the internal project and get it done.

Working side-by-side as members of the team accomplishing a common goal.


Areas of Expertise

Functional Areas of expertise:

  • Packaging
  • Nutrition
  • Research and Development
  • Quality Assurance

Common Elements of expertise:

  • Reporting
  • Data
  • Specification Management
  • Change Management
  • New Product Development

Common Software of expertise:

  • Product Life Cycle Management for Process (P4P, PLM4P, PLM for Process)
  • Agile
  • Business Intelligence Publisher (BIP, Oracle BI Publisher)
  • SQL Server Reporting Services (SSRS)
  • SQL Developer (Oracle DB)
  • Microsoft SQL Server (MSFT DB)

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